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• #INCREASE VIEWING SIZE IN OUTLOOK FOR MAC HOW TO#

If formulated well, the replies are very useful to your recipients. Out of office responses are one of the most basic productivity-enhancing tools.

Setting up out of office messages for another person It’s much quicker option than having to browse through your calendar and cancelling everything manually. You can decline or cancel (depending on whether you are an organizer or a participant) all or chosen events. When you click it, it will return a list of events (meetings) added to your calendar that coincide with your out of office period. Decline and cancel my meetings during this period – this is the most advanced of the three out of office options.Automatically decline new invitations for events that occur during this period – if someone sends you a meeting invite while you are away, this option will automatically reject such a request.You can set a title for the out of office event. This will help meeting organizers efficiently schedule meetings. As a result, the Outlook’s Scheduling Assistant will show you as unavailable for meetings. Block my calendar for this period – this option sets up an out of office event in your calendar.The only difference is that you can’t set up out of office inbox rules but instead have three unique options which can work miracles in your Office 365 calendar: Like in the desktop Outlook, you can specify the out of office period and create separate messages for inbound and outbound replies. Go to Mail > Automatic replies to access the out of office settings.To set up your out of office message in Outlook, you only need to follow a few easy steps:

#INCREASE VIEWING SIZE IN OUTLOOK FOR MAC HOW TO#

Learn what is a MailTip How to set up out of office message in Outlook desktop? Out of office status also triggers a mail tip in Outlook. They change your availability to Out of Office and use the out of office content as the Teams status message. Those settings are also pushed to Microsoft Teams. It could be desktop Outlook, Outlook on the web, Outlook for Mac, mobile Outlook App, or even Microsoft Teams.įinally, out of office status gives you more than just automatic replies to emails you receive. Since the settings are stored on an email server, you can set up your Outlook out of office message in more than one place. This prevents email loops, but also means that even if someone sends you an email for the second, third, or hundredth time while you are still on a long-term leave, they will get only one OOF message, after they tried to reach you for the first time. If you use Outlook with an IMAP account (Gmail, Yahoo and so on), you won’t be able to set up automatic replies from within Outlook.Īnother thing to keep in mind is that an out of office message is sent to each sender only once during a certain out of office period. This also means that if you want to set up an out of office reply in your Outlook, it needs to be connected to an Office 365 (Microsoft 365) or Exchange Server (work or school account). Thanks to this, if you are away and your Outlook is turned off (quite expected scenario), your automatic replies will be sent to those who email you. How do out of office messages work?īefore I dive into the topic and present how to set up an out of office message, a few words on how they work.Īlthough you set up an out of office message in your email client, those settings are saved and handled by the email server. For the admin’s perspective, see this article. Note: This article shows how to set up out of office messages from the user’s perspective.